The Syndic in Belgium: Regulation, Civil Code and Reforms

Managing a condominium in Belgium in Brussels, Antwerp or Liège requires strict knowledge of the law. The syndic, whether professional or volunteer, occupies a central position within the Co-owners Association (ACP).

1. The Status of the Syndic in Belgium

Any condominium building must mandatory appoint a syndic. It is the executive body of the ACP. In Belgium, the professional syndic must imperatively be accredited by the IPI (Professional Institute of Real Estate Agents), thus guaranteeing its skills and its civil liability insurance.

2. Legal Missions (Civil Code)

The missions of the Belgian syndic are defined by law and cannot be limited by the condominium regulations:

• Administrative Management: Keeping the list of co-owners up to date and convening General Meetings.
• Technical Management: Ensuring the conservation of the building and executing urgent work or work decided in GM.
• Financial Management: Keeping the accounts, managing the working capital fund and the reserve fund.
• Representation: Representing the Co-owners Association in civil life acts and in court.

3. The 2019 Reform: More Flexibility

The reform that entered into force on January 1, 2019 brought significant changes:

• Easing of majorities: Facilitation of decisions for renovation and security work.
• Mandatory reserve fund: Minimum annual contribution of 5% of the total ordinary common charges.
• Digital transparency: Encouragement of the use of digital tools for document consultation.

4. The Syndic's Mandate

The syndic's mandate cannot exceed 3 years. However, it is renewable by decision of the General Meeting. The breach of the contract can occur at any time provided that certain procedures provided for by the Civil Code are respected.